The following constitutes the statutes and regulations of the Club Equestre de Performance Western de I 'Estrie.
The name of the association will be:
"CLUB EQUESTRE DE PERFORMANCE WESTERN DE L'ESTRIE INC." (abbreviated C.E.P.W.E.).
The Association's logo will be a western horseman on horseback circumscribed in a horseshoe which is overlapped at it's top by a ribbon marked C.E.P.W.E.
The Association's goals will be to use the collective efforts of light horse owners, trainers, breeders and enthusiasts to promote equestrian sports and the humanitarian training of horses.
In order to achieve its goals the board will work to:
1) Motivate its members to involve themselves in the different
functions of the association.
2) Organize equestrian competitions composed of varied disciplines.
3) Offer, if possible, to all those interested, clinics on equestrian health, training and showing.
4) Encourage and facilitate access to educational courses for all styles of equitation.
5) Organize social activities, friendly gatherings, trips etc.
6) Take care of the financial management of the association's activities.
Officers and directors:
The officers of the Association will be the president, the vise-president, the secretary and the treasurer. The officers are members of the board of directors. The board of directors will be elected at the annual general assembly. The board will be composed of 12 members. Only the directors have the right to vote on matters pertaining to the administration of the association. All directors, excluding the president, have the right to vote. In the event of a tie, the president is given the right to vote. The quorum for any board meeting will be 113 of the board of directors.
Half the board of directors will be elected annually and will hold their positions for a time of two years. Any director can be reelected for any amount of terms.
In the event a director is no longer willing or able to fulfill their duties, the board will have the right to elect a replacement to finish the former directors term without notice or referral to the
members of the
club who are not on the board of directors. Only in the case where the former director was an officer is the board obliged to elect a replacement.
The board will have the right to appoint co-directors to aid in the tasks appointed to the different positions. These socalled co-directors will not hold the right to vote.
The board of directors will hold sole responsibility for the management of the association's business and objectives. As such, the board holds all control over the association's resources, financial and other.
All directors have the right to resign from the board at any time by notifying the secretary by a written letter.
All directors who miss three meetings may be dismissed and replaced at the discretion of the board. They will be notified of their dismissal by a written letter sent by the secretary two weeks prior to the following meeting and given an opportunity to defend their position.
Any director can be dismissed from the board during a general meeting held specifically for that purpose if a majority vote to this effect is carried. The director in question must be notified at least 30 days prior to the general meeting.
1) The president will preside over all assemblies of the board of directors and general assemblies. The president will supervise all affaires pertaining to the association. The president will fulfill any duties expected of his/her post and will have all other power given by the board.
2) The vice-president, in the absence of the president, will assume hislher duties. The vicepresident will fulfill any duties expected of hislher post and will have all other power given by the board.
3) The secretary will note and conserve the verbal proceedings of all general and board meetings. The secretary will fulfill any duties expected of hislher post and will have all other power given by the board. In the absence of the secretary at an assembly, another board member will fulfill the duties of the post. At the end ofthe secretary's term, all documentation is to be passed on to the newly elected secretary. The secretary will hold in hislher possession a register in which will be kept a copy of the statutes and regulations as well as all amendments to date. A copy will be given to all members.
4) The treasurer will be responsible for the keeping of all monies and all documents of value. He/she will, under the supervision of the board, have all powers given to the post. At the demand of the board, the treasurer must provide proof of the financial status of the association. The treasurer will deposit all funds in a financial institution designated by the board. The treasurer can endorse all checks payable to the association for